To enhance accountability in its business activities and create a conducive business climate, the Company established an efficient and effective supervisory system that involves all levels of the Company in its supervisory function. The Whistleblowing System was created to enable all individuals to report any situation related to alleged violation, fraud, improper transactions or abuse of authority in the Company. By involving all levels of the Company and the business partners as well, the Company believes that this system is able to improve the obedience and compliance of every individual with the existing regulations and stimulate the growth of high ethical culture in conducting activities related to internal and external parties.
WHISTLEBLOWING SYSTEM MECHANISM
The working unit in charge of carrying out the supervisory and inspection functions is a part of the Internal Audit Unit. The Company facilitates all mechanisms for reporting violations and breaches through the Internal Audit Unit. Reportable actions or forms of violations include fraud, corruption, theft/embezzlement, as well as violation/misuse of the Company’s policies, asset destruction, gratuities, conflicts of interest, fraudulence, bribery and other actions that adversely harm the Company.
Reporting of suspected violation can be submitted through email, hotline or letter addressing to the Ethics Committee/Internal Audit HO.
Each report will enter into the process of identification and collection of the report’s evidence. If the violation is proven to be true, the Company is entitled to take action to the reported party for punishment in accordance with the applicable laws and regulations.
PROTECTION FOR THE WHISTLEBLOWER
The Company guarantees the protection of the whistleblower and his or her family from any threat and pressure. The confidentiality of the whistleblower’s identity is continuously protected to avoid such occurrence.
Every whistleblowing report filed to the Company will be followed up through investigation and collection of evidence to be submitted to the Board of Directors for recommendations on improvement and prevention in accordance with the applicable regulations of the Company.